Default permissions by user role
Updated at November 10th, 2026
Table of Contents
The system has the below user roles available for selection. Review these roles and their default permissions to assist you in determining if a user should have this role assigned to them or not.
Important Note: Accounts created after July 2022 will only have the Account Admin, Power User, and Limited User as default user role options. Accounts created before July 2022 will have the additional below user roles.
Company Admin & Account Admin
The default Company Admin or Account Admin user role provides users comprehensive control over virtually all aspects of the platform. This role is designed for users who need full management capabilities, ensuring your organization can fully leverage all available features.
Default system access
User Role |
Access Level |
| Alert Management | No Access |
| Analytics & Reporting | No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Approvals | No Access |
| Approval Flows | No Access |
| No Access | |
Full Approval Visibility |
No Access |
Job Approvals |
No Access |
Brand Name |
No Access |
Candidate Journey |
No Access |
Candidate Volume Optimizer |
No Access |
Hiring Team |
No Access |
| No Access | |
| No Access | |
Job Code |
No Access |
| No Access | |
Job Description |
No Access |
| No Access | |
Locations |
No Access |
| No Access | |
Positions |
No Access |
| No Access | |
| No Access | |
| No Access | |
Timeline |
No Access |
Offer Approvals |
No Access |
| Assist: Calendars, Custom Alerts | No Access |
| Assistant Messaging | No Access |
Candidate Data Update |
No Access |
Closed Pages |
No Access |
Connected Apps |
No Access |
Conversation Reminders |
No Access |
Conversational Job Search |
No Access |
Document Upload |
No Access |
Employee Communications |
No Access |
Employee Referrals |
No Access |
Events |
No Access |
GDPR (Terms & Conditions) |
No Access |
Interview Scheduling |
No Access |
Job Alerts |
No Access |
Miscellaneous |
No Access |
Multi-Application |
No Access |
Realistic Job Preview |
No Access |
Redirect Internal Candidates |
No Access |
SAP Onboarding |
No Access |
System |
No Access |
Talent Community |
No Access |
Traitify Assessment |
No Access |
| Assistant Reminders | No Access |
| Campaigns | No Access |
Access To All Campaigns |
No Access |
| Campus | No Access |
| No Access | |
| No Access | |
View and Manage all Campuses |
No Access |
| Candidate Summary Builder | No Access |
Application Selection |
No Access |
Candidate Summary |
No Access |
Pinned Files |
No Access |
| Candidates | View Access |
Add Candidate |
No Access |
Communication Preference |
No Access |
Assessments |
View Access |
Blur Content |
No Access |
| View Access | |
| View Access | |
| View Access | |
Can start a new evaluation and view or edit own evaluations |
No Access |
Can view or edit other’s evaluations |
No Access |
| View Access | |
| No Access | |
Job Centric View |
View Access |
Candidate Status Mass Actions |
No Access |
| No Access | |
| View Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Lookup (looks up the candidate on different social media platforms) |
No Access |
Mark Unread (marks the candidate as unread) |
No Access |
Print (downloads a PDF of the candidate's conversation) |
No Access |
Run Integration |
No Access |
Send Survey |
No Access |
Share (allows you to share this candidate's profile with another user) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| View Access | |
| Re-engagement | No Access |
| View Access | |
| View Access | |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| Channels | No Access |
Campaign and Outreach Phone Numbers |
No Access |
Employee Communications Phone Numbers |
No Access |
Employee Phone Numbers |
No Access |
Event Phone Numbers and Keywords (WhatsApp - Event Specific included) |
No Access |
MicroLearning Phone Numbers |
No Access |
Phone Number Keywords |
No Access |
Phone Numbers |
No Access |
Referral Phone Numbers |
No Access |
Short Code Keywords |
No Access |
Toll-Free Keywords |
No Access |
| Wechat Keywords | No Access |
WhatsApp Keywords |
No Access |
WhatsApp Phone Numbers |
No Access |
| Client Setup | No Access |
| Company Information | No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Content Management System (CMS) | No Access |
| No Access | |
| No Access | |
Candidate Audiences |
No Access |
Employee Audiences |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Candidate Messaging |
No Access |
Employee Messaging |
No Access |
| No Access | |
Publishing |
No Access |
| Contextual AI | No Access |
| No Access | |
| No Access | |
Candidate |
No Access |
Employee |
No Access |
| No Access | |
| Conversation Builder | No Access |
| Dashboard | No Access |
| No Access | |
| No Access | |
| Data Feeds | No Access |
| No Access | |
Connected System |
No Access |
Manual Sync |
No Access |
Job Data Package |
No Access |
| No Access | |
| No Access | |
| Employee Feedback | No Access |
| Employees | No Access |
| No Access | |
Milestone Communication |
No Access |
Ability to Share |
No Access |
Edit Access to all Milestone Communications |
No Access |
Templates |
No Access |
One-Time Communication |
No Access |
Ability to Share |
No Access |
Deactivated Employees |
No Access |
| No Access | |
| No Access | |
Company Admin |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Supervisor |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Recruiter |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Hiring Manager |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit everything |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit nothing |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Reporting User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Basic User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Limited User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Company Admin All Access |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
SCIM User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
| No Access | |
Recognition |
No Access |
Manage Recognition Settings |
No Access |
Rewards |
No Access |
Manage Rewards |
No Access |
| No Access | |
Ability to Edit For All |
No Access |
| Employees, Roles and Permissions | No Access |
Employees |
No Access |
Roles and Permissions |
No Access |
| Events | No Access |
Additional Settings |
No Access |
Allow for Offline Host (Campus Events only) |
No Access |
Custom Event Planning Fields (Campus Events only) |
No Access |
| No Access | |
| No Access | |
Event Registration Forms (Campus Events only) |
No Access |
| No Access | |
Kiosk Mode Templates (Campus Events only) |
No Access |
| Experience Management | No Access |
Brand Guide |
No Access |
Full Overlay Template |
No Access |
Inline Templates |
No Access |
| Forms | No Access |
| Franchise Support Request | No Access |
| Group Management (sunset) | No Access |
| Integration Center | No Access |
| No Access | |
| No Access | |
Connected Apps |
No Access |
| No Access | |
Integration Center Certificate |
No Access |
Integration Center Indexes |
No Access |
Integration Center Requests |
No Access |
Integration Center Settings |
No Access |
Integration Center Template |
No Access |
Integration Center Webhook Objects |
No Access |
| No Access | |
| Job Data Packages | No Access |
| Job Manager | No Access |
Hiring Goal |
No Access |
Job Advertising (temporarily disabled) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Journeys | No Access |
| Location Management | No Access |
| No Access | |
| Lookup Tables | No Access |
| Microlearning (legacy permission that will be sunset) | No Access |
| My Jobs | No Access |
Advertising |
No Access |
| No Access | |
| My Profile | No Access |
| Offers | No Access |
| Phone Number Compliance Registration | No Access |
| Scheduling | No Access |
| No Access | |
Calendar Settings |
No Access |
| No Access | |
Alternate Interviewer |
No Access |
Personal Assistant |
No Access |
Share Your Calendar |
No Access |
| No Access | |
Calendar Connection and Details |
No Access |
Calendar Email |
No Access |
Connection to Zoom |
No Access |
| No Access | |
Availability Controls |
No Access |
Busy Days, Vacations, and Holidays |
No Access |
Default Interview Instructions |
No Access |
Default Interview Preferences |
No Access |
Scheduling Timelines |
No Access |
Timezone |
No Access |
| No Access | |
| No Access | |
Segments |
No Access |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| No Access | |
Scheduling Actions |
Full Access |
Cancel Interviews |
No Access |
Edit Interviews |
No Access |
Receive Dashboard Scheduling Tasks |
No Access |
Reschedule Interviews |
No Access |
Schedule Interviews |
No Access |
Scheduling Drawer |
No Access |
Advanced Scheduling Settings |
No Access |
Choose Interview Times |
No Access |
Schedule Over Unavailable Times |
No Access |
| No Access | |
| SCIM | No Access |
Allow to Merge Employees |
No Access |
| Security | No Access |
| Site Studio | No Access |
Code Editor |
No Access |
Visual Editor |
No Access |
| Source Tracking | No Access |
| Surveys | No Access |
| System Attributes | No Access |
| No Access | |
Candidate Profile |
No Access |
Hire Details - Forms |
No Access |
Hire Details - Offers |
No Access |
Integration Center - Audit Logs |
No Access |
Reporting and Analytics |
No Access |
Campus Attributes |
No Access |
| No Access | |
Career Site Attributes |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Position Attributes |
No Access |
| Talent Community | No Access |
Acces All Candidates |
No Access |
| No Access | |
Talent Community Inbox |
No Access |
| Web Management | No Access |
| No Access | |
Company Site |
No Access |
Embedded Conversation |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| WhatsApp Onboarding | No Access |
| Workflows | No Access |
Full User - Edit Everything & Power User
The Full User - Edit Everything or Power User user role provides users view and edit permissions to their own profiles and certain system areas, which are listed below.
Default system access
User Role |
Access Level |
| Alert Management | No Access |
| Analytics & Reporting | No Access |
Custom Metrics Builder |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Approvals | No Access |
| Approval Flows | No Access |
| No Access | |
Full Approval Visibility |
No Access |
Job Approvals |
No Access |
Brand Name |
No Access |
Candidate Journey |
No Access |
Candidate Volume Optimizer |
No Access |
Hiring Team |
No Access |
| No Access | |
| No Access | |
Job Code |
No Access |
| No Access | |
Job Description |
No Access |
| No Access | |
Locations |
No Access |
| No Access | |
Positions |
No Access |
| No Access | |
| No Access | |
| No Access | |
Timeline |
No Access |
Offer Approvals |
No Access |
| Assist: Calendars, Custom Alerts | No Access |
| Assistant Messaging | No Access |
Candidate Data Update |
No Access |
Closed Pages |
No Access |
Connected Apps |
No Access |
Conversation Reminders |
No Access |
Conversational Job Search |
No Access |
Document Upload |
No Access |
Employee Communications |
No Access |
Employee Referrals |
No Access |
Events |
No Access |
GDPR (Terms & Conditions) |
No Access |
Interview Scheduling |
No Access |
Job Alerts |
No Access |
Miscellaneous |
No Access |
Multi-Application |
No Access |
Realistic Job Preview |
No Access |
Redirect Internal Candidates |
No Access |
SAP Onboarding |
No Access |
System |
No Access |
Talent Community |
No Access |
Traitify Assessment |
No Access |
| Assistant Reminders | No Access |
| Campaigns | No Access |
Access To All Campaigns |
No Access |
| Campus | No Access |
| No Access | |
| No Access | |
View and Manage all Campuses |
No Access |
| Candidate Summary Builder | No Access |
Application Selection |
No Access |
Candidate Summary |
No Access |
Pinned Files |
No Access |
| Candidates | View Access |
Add Candidate |
No Access |
Communication Preference |
No Access |
Assessments |
View Access |
Blur Content |
No Access |
| View Access | |
| View Access | |
| View Access | |
Can start a new evaluation and view or edit own evaluations |
No Access |
Can view or edit other’s evaluations |
No Access |
| View Access | |
| No Access | |
Job Centric View |
View Access |
Candidate Status Mass Actions |
No Access |
| No Access | |
| View Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Lookup (looks up the candidate on different social media platforms) |
No Access |
Mark Unread (marks the candidate as unread) |
No Access |
Print (downloads a PDF of the candidate's conversation) |
No Access |
Run Integration |
No Access |
Send Survey |
No Access |
Share (allows you to share this candidate's profile with another user) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| View Access | |
| Re-engagement | No Access |
| View Access | |
| View Access | |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| Channels | No Access |
Campaign and Outreach Phone Numbers |
No Access |
Employee Communications Phone Numbers |
No Access |
Employee Phone Numbers |
No Access |
Event Phone Numbers and Keywords (WhatsApp - Event Specific included) |
No Access |
MicroLearning Phone Numbers |
No Access |
Phone Number Keywords |
No Access |
Phone Numbers |
No Access |
Referral Phone Numbers |
No Access |
Short Code Keywords |
No Access |
Toll-Free Keywords |
No Access |
| Wechat Keywords | No Access |
WhatsApp Keywords |
No Access |
WhatsApp Phone Numbers |
No Access |
| Client Setup | No Access |
| Company Information | No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Content Management System (CMS) | No Access |
| No Access | |
| No Access | |
Candidate Audiences |
No Access |
Employee Audiences |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Candidate Messaging |
No Access |
Employee Messaging |
No Access |
| No Access | |
Publishing |
No Access |
| Contextual AI | No Access |
| No Access | |
| No Access | |
Candidate |
No Access |
Employee |
No Access |
| No Access | |
| Conversation Builder | No Access |
| Dashboard | No Access |
| No Access | |
| No Access | |
| Data Feeds | No Access |
| No Access | |
Connected System |
No Access |
Manual Sync |
No Access |
Job Data Package |
No Access |
| No Access | |
| No Access | |
| Employee Feedback | No Access |
| Employees | No Access |
| No Access | |
Milestone Communication |
No Access |
Ability to Share |
No Access |
Edit Access to all Milestone Communications |
No Access |
Templates |
No Access |
One-Time Communication |
No Access |
Ability to Share |
No Access |
Deactivated Employees |
No Access |
| No Access | |
| No Access | |
Company Admin |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Supervisor |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Recruiter |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Hiring Manager |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit everything |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit nothing |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Reporting User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Basic User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Limited User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Company Admin All Access |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
SCIM User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
| No Access | |
Recognition |
No Access |
Manage Recognition Settings |
No Access |
Rewards |
No Access |
Manage Rewards |
No Access |
| No Access | |
Ability to Edit For All |
No Access |
| Employees, Roles and Permissions | No Access |
Employees |
No Access |
Roles and Permissions |
No Access |
| Events | No Access |
Additional Settings |
No Access |
Allow for Offline Host (Campus Events only) |
No Access |
Custom Event Planning Fields (Campus Events only) |
No Access |
| No Access | |
| No Access | |
Event Registration Forms (Campus Events only) |
No Access |
| No Access | |
Kiosk Mode Templates (Campus Events only) |
No Access |
| Experience Management | No Access |
Brand Guide |
No Access |
Full Overlay Template |
No Access |
Inline Templates |
No Access |
| Forms | No Access |
| Franchise Support Request | No Access |
| Group Management (sunset) | No Access |
| Integration Center | No Access |
| No Access | |
| No Access | |
Connected Apps |
No Access |
| No Access | |
Integration Center Certificate |
No Access |
Integration Center Indexes |
No Access |
Integration Center Requests |
No Access |
Integration Center Settings |
No Access |
Integration Center Template |
No Access |
Integration Center Webhook Objects |
No Access |
| No Access | |
| Job Data Packages | No Access |
| Job Manager | No Access |
Hiring Goal |
No Access |
Job Advertising (temporarily disabled) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Journeys | No Access |
| Location Management | No Access |
| No Access | |
| Lookup Tables | No Access |
| Microlearning (legacy permission that will be sunset) | No Access |
| My Jobs | No Access |
Advertising |
No Access |
| No Access | |
| My Profile | No Access |
| Offers | No Access |
| Phone Number Compliance Registration | No Access |
| Scheduling | No Access |
| No Access | |
Calendar Settings |
No Access |
| No Access | |
Alternate Interviewer |
No Access |
Personal Assistant |
No Access |
Share Your Calendar |
No Access |
| No Access | |
Calendar Connection and Details |
No Access |
Calendar Email |
No Access |
Connection to Zoom |
No Access |
| No Access | |
Availability Controls |
No Access |
Busy Days, Vacations, and Holidays |
No Access |
Default Interview Instructions |
No Access |
Default Interview Preferences |
No Access |
Scheduling Timelines |
No Access |
Timezone |
No Access |
| No Access | |
| No Access | |
Segments |
No Access |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| No Access | |
Scheduling Actions |
Full Access |
Cancel Interviews |
No Access |
Edit Interviews |
No Access |
Receive Dashboard Scheduling Tasks |
No Access |
Reschedule Interviews |
No Access |
Schedule Interviews |
No Access |
Scheduling Drawer |
No Access |
Advanced Scheduling Settings |
No Access |
Choose Interview Times |
No Access |
Schedule Over Unavailable Times |
No Access |
| No Access | |
| SCIM | No Access |
Allow to Merge Employees |
No Access |
| Security | No Access |
| Site Studio | No Access |
Code Editor |
No Access |
Visual Editor |
No Access |
| Source Tracking | No Access |
| Surveys | No Access |
| System Attributes | No Access |
| No Access | |
Candidate Profile |
No Access |
Hire Details - Forms |
No Access |
Hire Details - Offers |
No Access |
Integration Center - Audit Logs |
No Access |
Reporting and Analytics |
No Access |
Campus Attributes |
No Access |
| No Access | |
Career Site Attributes |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Position Attributes |
No Access |
| Talent Community | No Access |
Acces All Candidates |
No Access |
| No Access | |
Talent Community Inbox |
No Access |
| Web Management | No Access |
| No Access | |
Company Site |
No Access |
Embedded Conversation |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| WhatsApp Onboarding | No Access |
| Workflows | No Access |
Full User - Edit Nothing, Hiring Manager, Recruiter, and Supervisor
The Full User - Edit Nothing, Hiring Manager, Recruiter, and Supervisor user roles provide users view-only permissions to the below system areas and can manage their own profile.
Default system access
User Role |
Access Level |
| Alert Management | No Access |
| Analytics & Reporting | No Access |
Custom Metrics Builder |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Approvals | No Access |
| Approval Flows | No Access |
| No Access | |
Full Approval Visibility |
No Access |
Job Approvals |
No Access |
Brand Name |
No Access |
Candidate Journey |
No Access |
Candidate Volume Optimizer |
No Access |
Hiring Team |
No Access |
| No Access | |
| No Access | |
Job Code |
No Access |
| No Access | |
Job Description |
No Access |
| No Access | |
Locations |
No Access |
| No Access | |
Positions |
No Access |
| No Access | |
| No Access | |
| No Access | |
Timeline |
No Access |
Offer Approvals |
No Access |
| Assist: Calendars, Custom Alerts | No Access |
| Assistant Messaging | No Access |
Candidate Data Update |
No Access |
Closed Pages |
No Access |
Connected Apps |
No Access |
Conversation Reminders |
No Access |
Conversational Job Search |
No Access |
Document Upload |
No Access |
Employee Communications |
No Access |
Employee Referrals |
No Access |
Events |
No Access |
GDPR (Terms & Conditions) |
No Access |
Interview Scheduling |
No Access |
Job Alerts |
No Access |
Miscellaneous |
No Access |
Multi-Application |
No Access |
Realistic Job Preview |
No Access |
Redirect Internal Candidates |
No Access |
SAP Onboarding |
No Access |
System |
No Access |
Talent Community |
No Access |
Traitify Assessment |
No Access |
| Assistant Reminders | No Access |
| Campaigns | No Access |
Access To All Campaigns |
No Access |
| Campus | No Access |
| No Access | |
| No Access | |
View and Manage all Campuses |
No Access |
| Candidate Summary Builder | No Access |
Application Selection |
No Access |
Candidate Summary |
No Access |
Pinned Files |
No Access |
| Candidates | View Access |
Add Candidate |
No Access |
Communication Preference |
No Access |
Assessments |
View Access |
Blur Content |
No Access |
| View Access | |
| View Access | |
| View Access | |
| View Access | |
Can start a new evaluation and view or edit own evaluations |
No Access |
Can view or edit other’s evaluations |
No Access |
| View Access | |
| No Access | |
Job Centric View |
View Access |
Candidate Status Mass Actions |
No Access |
| No Access | |
| View Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Lookup (looks up the candidate on different social media platforms) |
No Access |
Mark Unread (marks the candidate as unread) |
No Access |
Print (downloads a PDF of the candidate's conversation) |
No Access |
Run Integration |
No Access |
Send Survey |
No Access |
Share (allows you to share this candidate's profile with another user) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| View Access | |
| Re-engagement | No Access |
| View Access | |
| View Access | |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| Channels | No Access |
Campaign and Outreach Phone Numbers |
No Access |
Employee Communications Phone Numbers |
No Access |
Employee Phone Numbers |
No Access |
Event Phone Numbers and Keywords (WhatsApp - Event Specific included) |
No Access |
MicroLearning Phone Numbers |
No Access |
Phone Number Keywords |
No Access |
Phone Numbers |
No Access |
Referral Phone Numbers |
No Access |
Short Code Keywords |
No Access |
Toll-Free Keywords |
No Access |
| Wechat Keywords | No Access |
WhatsApp Keywords |
No Access |
WhatsApp Phone Numbers |
No Access |
| Client Setup | No Access |
| Company Information | No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Content Management System (CMS) | No Access |
| No Access | |
| No Access | |
Candidate Audiences |
No Access |
Employee Audiences |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Candidate Messaging |
No Access |
Employee Messaging |
No Access |
| No Access | |
Publishing |
No Access |
| Contextual AI | No Access |
| No Access | |
| No Access | |
Candidate |
No Access |
Employee |
No Access |
| No Access | |
| Conversation Builder | No Access |
| Dashboard | No Access |
| No Access | |
| No Access | |
| Data Feeds | No Access |
| No Access | |
Connected System |
No Access |
Manual Sync |
No Access |
Job Data Package |
No Access |
| No Access | |
| No Access | |
| Employee Feedback | No Access |
| Employees | No Access |
| No Access | |
Milestone Communication |
No Access |
Ability to Share |
No Access |
Edit Access to all Milestone Communications |
No Access |
Templates |
No Access |
One-Time Communication |
No Access |
Ability to Share |
No Access |
Deactivated Employees |
No Access |
| No Access | |
| No Access | |
Company Admin |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Supervisor |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Recruiter |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Hiring Manager |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit everything |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Full User - Edit nothing |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Reporting User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Basic User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Limited User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
Company Admin All Access |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
SCIM User |
No Access |
About |
No Access |
Conversation |
No Access |
Documents |
No Access |
| No Access | |
Recognition |
No Access |
Manage Recognition Settings |
No Access |
Rewards |
No Access |
Manage Rewards |
No Access |
| No Access | |
Ability to Edit For All |
No Access |
| Employees, Roles and Permissions | No Access |
Employees |
No Access |
Roles and Permissions |
No Access |
| Events | No Access |
Additional Settings |
No Access |
Allow for Offline Host (Campus Events only) |
No Access |
Custom Event Planning Fields (Campus Events only) |
No Access |
| No Access | |
| No Access | |
Event Registration Forms (Campus Events only) |
No Access |
| No Access | |
Kiosk Mode Templates (Campus Events only) |
No Access |
| Experience Management | No Access |
Brand Guide |
No Access |
Full Overlay Template |
No Access |
Inline Templates |
No Access |
| Forms | No Access |
| Franchise Support Request | No Access |
| Group Management (sunset) | No Access |
| Integration Center | No Access |
| No Access | |
| No Access | |
Connected Apps |
No Access |
| No Access | |
Integration Center Certificate |
No Access |
Integration Center Indexes |
No Access |
Integration Center Requests |
No Access |
Integration Center Settings |
No Access |
Integration Center Template |
No Access |
Integration Center Webhook Objects |
No Access |
| No Access | |
| Job Data Packages | No Access |
| Job Manager | No Access |
Hiring Goal |
No Access |
Job Advertising (temporarily disabled) |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| Journeys | No Access |
| Location Management | No Access |
| No Access | |
| Lookup Tables | No Access |
| Microlearning (legacy permission that will be sunset) | No Access |
| My Jobs | No Access |
Advertising |
No Access |
| No Access | |
| My Profile | No Access |
| Offers | No Access |
| Phone Number Compliance Registration | No Access |
| Scheduling | No Access |
| No Access | |
Calendar Settings |
No Access |
| No Access | |
Alternate Interviewer |
No Access |
Personal Assistant |
No Access |
Share Your Calendar |
No Access |
| No Access | |
Calendar Connection and Details |
No Access |
Calendar Email |
No Access |
Connection to Zoom |
No Access |
| No Access | |
Availability Controls |
No Access |
Busy Days, Vacations, and Holidays |
No Access |
Default Interview Instructions |
No Access |
Default Interview Preferences |
No Access |
Scheduling Timelines |
No Access |
Timezone |
No Access |
| No Access | |
| No Access | |
Segments |
No Access |
Ability to Edit Segments for Other Employees |
No Access |
Allow Employees to Edit Their Assigned Segments |
No Access |
| No Access | |
| No Access | |
Scheduling Actions |
Full Access |
Cancel Interviews |
No Access |
Edit Interviews |
No Access |
Receive Dashboard Scheduling Tasks |
No Access |
Reschedule Interviews |
No Access |
Schedule Interviews |
No Access |
Scheduling Drawer |
No Access |
Advanced Scheduling Settings |
No Access |
Choose Interview Times |
No Access |
Schedule Over Unavailable Times |
No Access |
| No Access | |
| SCIM | No Access |
Allow to Merge Employees |
No Access |
| Security | No Access |
| Site Studio | No Access |
Code Editor |
No Access |
Visual Editor |
No Access |
| Source Tracking | No Access |
| Surveys | No Access |
| System Attributes | No Access |
| No Access | |
Candidate Profile |
No Access |
Hire Details - Forms |
No Access |
Hire Details - Offers |
No Access |
Integration Center - Audit Logs |
No Access |
Reporting and Analytics |
No Access |
Campus Attributes |
No Access |
| No Access | |
Career Site Attributes |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
Position Attributes |
No Access |
| Talent Community | No Access |
Acces All Candidates |
No Access |
| No Access | |
Talent Community Inbox |
No Access |
| Web Management | No Access |
| No Access | |
Company Site |
No Access |
Embedded Conversation |
No Access |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| No Access | |
| WhatsApp Onboarding | No Access |
| Workflows | No Access |
Reporting User
The Reporting User user role has the same permissions as the Full User - Edit Nothing user except they have access to Analytics & Reporting. They can view all dashboards and all reports.
Basic Users & Limited Users
The Basic User and Limited User user roles are typically granted to individuals who are only a participant for scheduled interviews and who do need to have CEM login access.