Available user role permissions and access levels
Updated at November 10th, 2026
Table of Contents
This guide outlines the available system permissions and the access levels available for them.
Permission access levels
Below outlines the level of permission access for each product.
Product Level |
Definition |
| Full Access | Users get full access to manage core functionality and create, edit, or delete. |
| View Access | Users get view only access. They do not have the ability to create, edit, or delete. |
| No Access | Users do not have any access. The area of the system is hidden from their view. |
Available permissions
Below is a list of all available user role permissions in the system linked to their relevant feature articles. Select a hyperlinked parent permission to learn more about these permissions.
Want to view the default permissions by user role? See Default permissions by user role to learn more.
User Roles |
|---|
| Alert Management |
| Analytics & Reporting |
Custom Metrics Builder |
| Approvals |
| Approval Flows |
Full Approval Visibility |
Job Approvals |
Brand Name |
Candidate Journey |
Candidate Volume Optimizer |
Hiring Team |
Job Code |
Job Description |
Locations |
Positions |
Timeline |
Offer Approvals |
| Assist: Calendars, Custom Alerts |
| Assistant Messaging |
Candidate Data Update |
Closed Pages |
Connected Apps |
Conversation Reminders |
Conversational Job Search |
Document Upload |
Employee Communications |
Employee Referrals |
Events |
GDPR (Terms & Conditions) |
Interview Scheduling |
Job Alerts |
Miscellaneous |
Multi-Application |
Realistic Job Preview |
Redirect Internal Candidates |
SAP Onboarding |
System |
Talent Community |
Traitify Assessment |
| Assistant Reminders |
| Campaigns |
Access To All Campaigns |
| Campus |
View and Manage all Campuses |
| Candidate Summary Builder |
Application Selection |
Candidate Summary |
Pinned Files |
| Candidates |
Add Candidate |
Communication Preference |
Assessments |
Blur Content |
Can start a new evaluation and view or edit own evaluations |
Can view or edit other’s evaluations |
Job Centric View |
Candidate Status Mass Actions |
Lookup (looks up the candidate on different social media platforms) |
Mark Unread (marks the candidate as unread) |
Print (downloads a PDF of the candidate's conversation) |
Run Integration |
Send Survey |
Share (allows you to share this candidate's profile with another user) |
| Re-engagement |
Ability to Edit Segments for Other Employees |
Allow Employees to Edit Their Assigned Segments |
| Channels |
Campaign and Outreach Phone Numbers |
Employee Communications Phone Numbers |
Employee Phone Numbers |
Event Phone Numbers and Keywords (WhatsApp - Event Specific included) |
MicroLearning Phone Numbers |
Phone Number Keywords |
Phone Numbers |
Referral Phone Numbers |
Short Code Keywords |
Toll-Free Keywords |
| Wechat Keywords |
WhatsApp Keywords |
WhatsApp Phone Numbers |
| Client Setup |
| Company Information |
| Content Management System (CMS) |
Candidate Audiences |
Employee Audiences |
Candidate Messaging |
Employee Messaging |
Publishing |
| Contextual AI |
Candidate |
Employee |
| Conversation Builder |
| Dashboard |
| Data Feeds |
Connected System |
Manual Sync |
Job Data Package |
| Employee Feedback |
| Employees |
Milestone Communication |
Ability to Share |
Edit Access to all Milestone Communications |
Templates |
One-Time Communication |
Ability to Share |
Deactivated Employees |
Company Admin |
About |
Conversation |
Documents |
Supervisor |
About |
Conversation |
Documents |
Recruiter |
About |
Conversation |
Documents |
Hiring Manager |
About |
Conversation |
Documents |
Full User - Edit everything |
About |
Conversation |
Documents |
Full User - Edit nothing |
About |
Conversation |
Documents |
Reporting User |
About |
Conversation |
Documents |
Basic User |
About |
Conversation |
Documents |
Limited User |
About |
Conversation |
Documents |
Company Admin All Access |
About |
Conversation |
Documents |
SCIM User |
About |
Conversation |
Documents |
Recognition |
Manage Recognition Settings |
Rewards |
Manage Rewards |
Ability to Edit For All |
| Employees, Roles and Permissions |
Employees |
Roles and Permissions |
| Events |
Additional Settings |
Allow for Offline Host (Campus Events only) |
Custom Event Planning Fields (Campus Events only) |
Event Registration Forms (Campus Events only) |
Kiosk Mode Templates (Campus Events only) |
| Experience Management |
Brand Guide |
Full Overlay Template |
Inline Templates |
| Forms |
| Franchise Support Request |
| Group Management (sunset) |
| Integration Center |
Connected Apps |
Integration Center Certificate |
Integration Center Indexes |
Integration Center Requests |
Integration Center Settings |
Integration Center Template |
Integration Center Webhook Objects |
| Job Data Packages |
| Job Manager |
Hiring Goal |
Job Advertising (temporarily disabled) |
| Journeys |
| Location Management |
| Lookup Tables |
| Microlearning (legacy permission that will be sunset) |
| My Jobs |
Advertising |
| My Profile |
| Offers |
| Phone Number Compliance Registration |
| Scheduling |
Calendar Settings |
Alternate Interviewer |
Personal Assistant |
Share Your Calendar |
Calendar Connection and Details |
Calendar Email |
Connection to Zoom |
Availability Controls |
Busy Days, Vacations, and Holidays |
Default Interview Instructions |
Default Interview Preferences |
Scheduling Timelines |
Timezone |
Segments |
Ability to Edit Segments for Other Employees |
Allow Employees to Edit Their Assigned Segments |
Scheduling Actions |
Cancel Interviews |
Edit Interviews |
Receive Dashboard Scheduling Tasks |
Reschedule Interviews |
Schedule Interviews |
Scheduling Drawer |
Advanced Scheduling Settings |
Choose Interview Times |
Schedule Over Unavailable Times |
| SCIM |
Allow to Merge Employees |
| Security |
| Site Studio |
Code Editor |
Visual Editor |
| Source Tracking |
| Surveys |
| System Attributes |
Candidate Profile |
Hire Details - Forms |
Hire Details - Offers |
Integration Center - Audit Logs |
Reporting and Analytics |
Campus Attributes |
Career Site Attributes |
Position Attributes |
| Talent Community |
Acces All Candidates |
Talent Community Inbox |
| Web Management |
Company Site |
Embedded Conversation |
| WhatsApp Onboarding |
| Workflows |