Once the new hire completes their section of the Form I-9, then you will have to complete the Section 2 portion of the Form I-9 within 3 days of employment. Part II is where you will enter in employee verification information for the new hire. Therefore, it is best practice to either meet with the new hire and complete this section together or have them send you two forms of identification based on the list of acceptable documents. 

When you are ready to complete Form I-9 Section 2, 

1. Navigate to the new hire’s profile in the CEM.
2. Click into their listed Candidate Journey status. 
3. A dropdown will then open that includes the Complete I9 Part II next step button. Click this button to open the Pre Hire new hire Form slide-out drawer.
4. In this drawer, click Get Started.
   
   
    
5. The GryphonHR system will then open, complete each of the form sections, which include:
   • Introduction – This section reviews the process that you will follow. 
     
     
      
   • Document Selection – This section provides a list of documents that will be acceptable to use as a form of identification. Depending on the selection made, additional documents may be required.
     
     
      
   • Document Image Upload – This section is where you upload or drag and drop a document file that is representative of the type of document you selected in the previous section.
     
     
      
   • Document Completion – This section lists fields that reflect the information provided in the uploaded document.
     • IMPORTANT NOTE: A modal will open saying that the SSN does not match what the Employee entered in Part 1. This is only to have you review your entry before moving to the next section. You can then review or click Continue to move to the next section.
       
       
        
   • Document Review – This section is where you can review the information entered for the uploaded document(s).
     
     
      
   • Agent Attestation – This section is where you attest that the information entered is accurate and true.
     
     
      
   • Thank You – This section informs you that this portion of the Form I-9 is now complete.
     
     
      
6. Once completed, return back to the CEM.
7. Click Next in the Pre Hire Candidate Form slide-out drawer.
8. On the following page, click Save & Confirm to update the new hire’s status to Hired - I-9 Complete.
   
   
    

The updated status will then include the note that the new hire has been hired and is ready to start.

Click here to learn how to send the completed Form I-9 to E-Verify, if applicable for your account.