You can create and manage events from the Events page. 

Create an event

Follow the steps below to create a new event.

1. Click the All Apps button in the top left corner of the header.
2. Select Events in its drop-down menu.
3. From the My Events section, click the + Create New Event button in the top right corner of the page.
   
   
    
4. An event creation modal will appear to the user. Select the Event Type that you want to create. Available event types will depend on the settings enabled on the backend. These include:
   • Hiring Event
     • Note: If selected, click Next and then the Event Venue Type.
   • Orientation
   • Campus Activity
     
     
      
5. Click Create Event or Create Activity.

Overview section

1. The Event Builder will then open. Enter in the Public Name for the event. This is what candidates will see when they are invited to an event.
2. If you have Multi-Branding enabled for your account, then select the Brand that is hosting the event.
3. If you want to report on this event, select an Event Reporting Category.
   • Note: Event Reporting Categories are created on the backend by your CS Representative and are used in reporting. Contact your CS Representative if you want to add additional Event Reporting Categories.
4. For in-person events, enter in the physical address of the event in the Venue Location field and then enter the Venue Name.
5. Campus Events. A Campus toggle will display when Campus is enabled for your account. Turn on this toggle if this is a Campus event and then select the corresponding campus tied to it. Otherwise, continue to the next step.
6. Select the event occurrence and any additional details that are required based on your selection.
   • Note: If Recurring is selected, then a Recurring Rules and Summary steps will display.
7. Click Next in the top right corner of the page.

Recurring Rules section

Within the Recurring Rules step, the user will set the rules from when the recurring event should start, should end, and the frequency of the occurrences within the entire recurring event. To do this,

1. Select a date on the calendar.
2. In the slide-out drawer that opens, select the values for the following fields.
   • Start Date of First Occurrence – This is the start date of the first event.By default, the date you selected on the calendar will be shown as the start date. 
   • Start Time of First Occurrence – This is the start time of the first event. By default, the start time will be 8:00am.
     • Note: The time selected here will automatically be the start time for all event occurrences within the recurring event. After the recurring event is created, the user can customize the start and end time per individual occurrence.
   • End Date of First Occurrence – This is the end date of the first event. By default, the date you selected on the calendar will be shown as the end date. 
   • End Time of First Occurrence – This is the end time of the first event. By default, the end time will be 5:00pm.
   • Frequency – This selector is where you can set the preferred recurring rules. By default, the frequency will be set to Weekly, showing the day of the week that you selected, but you can update this selector to Once, Daily, Weekly, or Bi-Weekly. 
     • Note: If you maintain or select Weekly or Bi-Weekly, you will see the On These Days section where you can select the days that this event will occur for the frequency set.
   • End of Recurring Event – This is when the entire recurring event will end. By default, the last day of the month will be the date shown. 
     
     
      
3. Click Save.
4. Click Next in the top right corner of the page.

Multi-day recurring events

You have the ability to create multi-day event occurrences within a recurring event by:

• Clicking, dragging, and dropping over multiple days on the calendar.
• Selecting multiple days within the Create Event(s) slide-out drawer. 

The difference here is you will see that the start and end dates are not the same. That is because the end date shown is representative of the date you ended on when you clicked and dragged.

• Note: The max amount of days for a multi-day occurrence is 7. By default, the frequency will remain Weekly. However, you will not see the On These Days section as a multi-day occurrence, as it does not apply to that logic. 

Jobs section

1. To add jobs to the hiring event, first click the + Add Open Job Requisitions or + Add Jobs button, whichever is displayed for you.
2. When clicked, a slide-out drawer will open with a list of all jobs. Select all that you want to include for this event.
3. Click the Add Jobs/Requisitions to Event button.

4. Click Next in the top right corner of the page. 

Team section

You will be added as the first team member of the event, but you can add more team members from this section.

1.  Click into the Add Event Team Members field and select from a list of all available employees. You also have the option of typing a team member's name into this field to find them faster.
2. Click Add Team Members.
3. The selected team members will then be added under your name. Update their selected Role, if applicable and available for editing. Available roles include:
   • Manager – Managers can engage with candidates during the event and can edit your event.
   • Ambassador – Ambassadors/facilitators can engage with candidates during the event, but they cannot edit your event. Selected employees will have this role by default.
     • Note: Users who have View Access to the Events product cannot have their roles updated.

4. Click Next in the top right corner of the page. 

Schedule section

This is where you set the event's schedule.

1. Hover over the calendar and then click, drag, and drop the highlighted portion of the calendar to mark your first session.
2. A slide-out drawer will automatically open, allowing you to select this session as an Scheduled Interviews or Event Session. 
3. Update the selected session's details

4. Repeat the previous step for all sessions.
5. Click Next in the top right corner of this section.

Registration section

This section is where you can outline the details of event registration.

1. Select whether this event will be a Private or Public Event.
   • Note: If Invitation only private event is selected, then set the Close Registration time and/or registration limit and move to step #10.
2. The Allow for pre-event registration option will be selected by default to allow candidates to register for the event before it begins. If you do not want to enable this experience, deselect this option and navigate to step #6.
3. Select the conversation that candidates will use when pre-registering for the event.
4. Click + Add Registration Outcome and add additional outcomes for this conversation.
5. Set the Close Registration time and/or registration limit.
6. If you want to allow candidates to register for the event at the event, select Allow for on-site registration.
7. Select the conversation that candidates will use when registering for the event onsite.
8. Click + Add Registration Outcome and add additional outcomes for this conversation.
9. In the Close On-Site Registration section, set the date and time when candidates can no longer complete on-site registration by selecting the following options:
   • Event end date & time
   • 1 hour after the event
   • 12 hours after the event
   • 24 hours after the event
   • Set specific date and time
     • When this option is selected, it defaults to the event’s end date and time, but you can customize it according to your needs.
10. Click Next in the top right corner of this section.

Tools section

This section allows you to use additional tools to support the event experience. When all preferred tools are configured, click the Create Event.

In-Person Hiring Events will have the following additional tools:

• Pre-Event Tools
  • Event Landing page (Not available for Private Events)
    • Media Upload
  • Pre-Event Phone Numbers (Not available for Private Events)
    • Note: Existing Event Phone Numbers will be listed as pre-event phone numbers.
  • Event Candidate Care
    • Note: If Pre-Event Registration is not selected in the Registration step, then only Event Candidate Q&A will display.
  • Event Notification Customization
• On-Site Tools
  • On-Site Phone Numbers (Not available for Private Events)
    • Note: If Pre-Event Registration is not selected in the Registration step, then the on-site phone numbers will not be available.
  • Candidate Evaluations
• Post Event Tools
  • Event Surveys (if enabled)

Virtual Hiring Events will have the following additional tools:

• Pre-Event Tools
  • Event Landing page (Not available for Private Events)
    • Media Upload
  • Pre-Event Phone Numbers (Not available for Private Events)
  • Event Candidate Q&A
  • Event Notification Customization
• Post Event Tools
  • Event Surveys (if enabled)

Orientation Events will have the following additional tools:

• Event Candidate Q&A
• Orientation Prep Documents
• Event Notification Customization

Summary section

The Summary step will only display when the event is listed as a recurring event and will provide a list of all occurrences created within the recurring event. After reviewing these dates, click the Create Event.

Edit event

• Recurring Rules – Click the Editing Recurring Rule or click on one of the calendar blocks. In the drawer that opens, you can only edit the Frequency and On These Days values. https://paradoxai.atlassian.net/wiki/spaces/DOC/pages/3050966018/Recurring+Events#Edit-Recurring-Events 

Permissions

Access to the Event Creation modal is based on a users access to the Events parent permission in Roles and Permissions. The below users have full access by default.