When integrated ATS Jobs are added to Hiring Events, your client's AI Assistant will help candidates seamlessly apply for a Job, register for a hiring event, and be scheduled for the event within the same conversation. This will help to provide a more streamlined approach to adding the best-qualified candidates to your client’s mass hiring events, new store openings, national hiring events, and re-staffing events.

Configuration

Step #1: Enable Client Setup settings

Users with full access to the Client Setup permission can complete the below steps.

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. When the Settings page opens, select Client Setup under the Paradox Tools section.
3. From the left panel, scroll down to and open the Conversational Events section.
4. Toggle on Conversational Events and then Hiring Events.
5. Select Save in the lower-right corner of the section.
6. From the left panel, scroll down to and open the Job Management section.
7. Ensure that External ATS Job Management is enabled.
8. Toggle on Job Qualification Levels.
9. Select Save in the lower-right corner of the section.

Step #2: Create hiring event custom conversations

You will need to create a hiring event custom conversation that allows candidates to register for events automatically in their conversation with your AI Assistant. Click here to learn how to create this type of conversation.

Step #3: Set up job qualification levels

Job Qualification Level Standard Candidate Attributes are used to better allow the your AI Assistant to understand if a candidate is or isn’t considered qualified for a specific job. You can then build out job outcomes that are centered on a specific Job Qualification Level. Learn more about setting up job qualification levels here.

Step #4: Update workflows

Candidates can then be auto-invited to an upcoming hiring event via your AI Assistant. This allows the candidate to select the time that is right for them and saves recruiters and event staff hours of tedious and manual administrative tasks. Learn more here.

Step #5: Create a hiring event and add ATS Jobs

While building an event, add your jobs and their conversations so that interested candidates can apply to them and, depending on the set registration outcomes, be invited to the job’s associated hiring event. Learn more here.

Scheduling logic

The auto-invitation to your hiring events can be triggered from either the job outcomes (immediate invite) or from workflows (delayed invite).

• When auto-invitation to hiring events is triggered, your AI Assistant is going to use the following parameters to determine which hiring event(s) the candidate should be invited to:
  • Only hiring event(s) that have the candidate's assigned job added to it.
  • The event registration period must still be open.
  • The event cannot be private.
  • The event must be either a chat booth or an interview-style hiring event.
  • For an interview-style hiring event, there must be interview availability.
    • IMPORTANT NOTE: If the candidate is already scheduled for an event interview, they will be moved into a No Event Availability status since the system doesn't allow two candidates with the same profile to apply for the same event.
• If a candidate is in the No Event Availability status, their status will automatically change to Hiring Event Invitation Pending when:
  • A user edits aspects of the event (adding more sessions or interview slots, extending sessions, opens registration again, adds a new job, etc.).
    AND
  • Either:
    • New hiring events are added that they're qualified for.
    • Registration for existing qualifying events is updated (e.g., more slots become available).
• If hiring events(s) are found that meet the parameters listed above and below for the hiring event type, then the candidate’s status will be updated to Hiring Event Invitation Pending, and your AI Assistant will present the event(s) found to the candidate.
  • If zero Hiring Event(s) are found that meet the above requirements, the candidate’s status will be updated to No Event Availability.
    • Note for non-campaigns use case: If a candidate is in the No Event Availability status, they will be re-engaged and their status will automatically change to Hiring Event Invitation Pending when either:
      • New hiring events are added that they're qualified for.
      • Registration for existing qualifying events is updated (e.g., more slots become available).
  • If the candidate's source equals an upcoming hiring event, meaning that the candidate attempted to register for the hiring event from an event source like the Event Landing page or event keyword, then your AI Assistant will initially invite the candidate to the hiring event that matches their source.
• If the candidate picks an unavailable time slot, your AI Assistant will only resend the Event Interview request when there are available slots with the same type and duration. Otherwise, they will move to a No Event Interview Availability status.
  • Note for non-campaigns use case:  If a user creates additional interview sessions, regardless of the interview type and duration, and then adds those new interview sessions to the Sessions Candidate can be scheduled selector, then the candidate will be re-engaged with the added event interview times.
• If the candidate is already scheduled for an event interview, they will be moved into a No Event Availability status since the system doesn't allow two candidates with the same profile to apply for the same event.