Round Robin Groups are a group of interviewers that can be called upon when scheduling interviews. The benefit of a Round Robin Group is that interviews are automatically distributed to users that are included in the group so that interviews are more evenly spread across a team. 

To create a Round Robin Group, users with full access to Round Robin Management can complete the following steps:

1. Select All Apps in the top left corner of the header and then Settings in its drop-down menu.
2. When the Settings page opens, select Round Robin Management under the Scheduling section.
3. The Round Robin Management page will then open. Select the + Create New button in the upper-right corner of the page.
4. A slide-out drawer will then open. Enter in the name of the Round Robin Group. 
5. Update this group’s settings if they should be different from the default selections. Group-level settings will always take priority over the default/account-level settings. These settings include:
   • Utilize Prioritization – Toggle this on to allow users to be prioritized in a Round Robin Group, making them more likely to be scheduled as the interview attendee. When users are added to a group, a priority pill will appear next to each user in the group. Update the priority from its default Medium to Highest, High, Low, or Lowest. Availability checks will start from the highest priority level within the group and offer those time slots first.
     • Limit Interview Requests to Highest Priority – This will only be available to use when the Utilize Prioritization toggle is enabled. Toggle this setting on to only send times from users marked as the highest priority level first.
   • Phone/Virtual Interview Distribution – When enabled, interviews that are scheduled for a Round Robin Group as phone interviews or virtual interviews will be distributed based on the location of each of the employees.
     • Use Case: This could be used by a large grocery store company that has 4 recruiters and 40 store locations. Each recruiter is in charge of candidates for 10 locations. You would like for candidates to be auto-scheduled for phone interviews with the recruiter who is in charge of the location selected by the candidate during apply.
     • IMPORTANT NOTE: When the Phone/Virtual Interview Distribution toggle is off, the system does not check user permissions for location when scheduling phone or virtual interviews via a Round Robin Group. This means users may be scheduled for interviews at locations they do not have access to. To ensure location-based permissions are enforced, make sure this toggle is enabled.
   • Default Number of Attendees – Select the default required number of available users for each time slot. By default, this value will be 1.
     • Note: If more users are available than the required amount for a specific time slot, then the users with the least number of interviews scheduled will be selected as attendees for that time. If prioritization is enabled, then the system will generate and send times to the candidate for Round Robin Panel interviews where prioritized users are available.
6. Enter an External ID, if preferred, that can be used by an external system (ATS) to schedule this Round Robin Group. If you do not want to utilize this field, skip to step #5.
   • Note: For User Feeds, we are able to add users to a Round Robin Group automatically by mapping to the group’s ID.
7. Enter in the name of the users who should be added to this Round Robin Group in the Search employees field. Select all preferred users from the dropdown list that opens.
8. Click Apply.
9. All added users will be listed in the Group Members section. You can then complete the following actions from this section:
   1. Remove Employees as needed by clicking the trash can icon next to their name. 
   2. If you have prioritization enabled, then click the status pill and select the corresponding prioritization status of the user depending on who should be more likely to be scheduled as the interview attendee. Availability checks will start from the highest priority level within the group and offer those time slots first.
10. Select Create in the bottom right corner of the drawer.

The Round Robin group will then be added to the list and can be used in scheduling.