Follow the below steps to configure an auto-invitation be sent out to candidates around upcoming hiring events.

Configuration

Step #1: Set scheduling timelines

Users with full access to the Events permission can complete the below steps.

1. Select All Apps in the top left corner of the header and then Events from its drop-down menu.
2. From the bottom of the left panel, select the Event Settings button.
3. From the left panel of Event Settings, open Additional Event Settings and then Scheduling Governance.
4. Toggle on Manage Scheduling Timelines.
5. When enabled, select the earliest (minimum) and latest (maximum) timeframe that a candidate can be invited and registered for an event. This will determine the date range that your AI Assistant will look at when a candidate is being auto-invited to hiring events.
6. Select Save in the bottom right corner of the section.

Step #2: Create a hiring event custom conversation

Create the hiring event custom conversation that will be used for the hiring event.

Step #3: Set up auto-scheduling

Auto-scheduling can be set up for an immediate invitation or a delayed invitation, depending on whether you’d like the candidate to complete their application or any forms first.

Set job outcomes (immediate invite)

If your hiring event’s custom conversation includes an Event stage, you will need to update its action within Job Builder. Setting a job’s outcomes will also ensure that they are immediately invited to a hiring event upon completing Apply with your AI Assistant.

To do this, users with full access to the Jobs permission can complete the following steps.

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. When the Settings page opens, select Job Manager under the Jobs section.
3. Open a job under its corresponding job category that was added to your hiring event.
4. Navigate to the Candidate Journey section.
5. Scroll to the Hiring Event stage in the selected Candidate Journey. 
6. This portion includes two options. Make your preferred selection.  
   • Keep in: No Event Availability: Your AI Assistant will attempt to register the candidate for an event that they are qualified for until the request expires. This is the default selection.
   • Move to: Invite to Interview:  This will invite the candidate to an individual interview so that the candidate can be interviewed as soon as possible. If you plan to automate scheduling from a job’s outcomes, then choose this selection.
7. Select Save in the upper-right corner of the section.
8. Open the Screening section.
9. Select + Add Outcome.
10. A Define Outcome slide-out drawer will open. Set the criteria for inviting a candidate to an interview.
11. Update the Move to status selector to Event: Invite to Hiring Event.
12. Select Save in the bottom right corner of the modal.
13. Publish the job to finalize the changes.
14. Repeat this process for all preferred jobs.

Workflows (delayed invite)

If the selected Candidate Journey within Workflows has an Event stage added to it, a user with full access to the Workflows permission can set up an automation for inviting the candidate to an event. Doing so allows invitations to be sent at a later time once application requirements, such as completing an application or form, are submitted.

To do this:

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. When the Settings page opens, select Workflows under the Automation section.
3. Open the preferred workflow tied to your hiring event.
4. From the left panel, open the Event stage and then the Invite to Hiring Event status.
5. Select the + icon.
6. Select Move to Status from its dropdown.
7. Select Event: Invite to Hiring Event as its action.
8. Save the task.
9. Publish the workflow.