Edit text using AI
Updated at August 20th, 2026
Table of Contents
Text editing is a Contextual AI features that provides users with the option to enhance their existing text with AI. This feature is available in several system areas to help your team complete their work faster without sacrificing brand tone and style.
Use cases
- Recruiters who want to edit and refine text throughout the platform, optimizing length and tone to match specific needs.
Configuration
Complete the steps outlined here.
Edit existing text
Throughout the platform, you have the option of adjusting text with the help of AI. This can be done in one of two ways, depending on the system component.
Adjust entire description
This option is currently only available for Event Landing Page descriptions but will be added to more text fields in the future.
To adjust an entire event description, select the sparkle icon that displays in the bottom middle portion of the text field after text has been added. This will open the Adjust Content Modal where you will be able to adjust the text. Click here to learn more about this modal and its capability.
Adjust a portion of text
Important Notes:
- The Text Editing feature will be temporarily removed from a job’s description field and from Offers.
- First Feature Use. If you are using this feature for the first time, a confirmation of use modal will open, notifying you that you will be using a Contextual AI feature. Select Confirm.
To adjust a portion of a text or description,
- Highlight the portion of text that you want to edit with AI.
- Once the text is highlighted, a sparkle icon will display at the end of the highlighted text. Select this icon to open the text editing toolbar.
- Note: More than one character must be selected to make the text editing functionality available.
- After clicking on the sparkle icon, a text editing toolbar will open where you can utilize one or more of the following actions:
- Rephrase – This will initiate a rephrasing of the selected text.
- Shorten – This will make the selected text more concise.
- Expand – This will expand upon the selected text to add more detail.
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Brand Tones – This will open a list of the available tones that are enabled for your account and allow you to select a tone to apply to the highlighted text.
- Note: If only one option was selected on the backend, then it will be listed as Match Brand Tone.
- When any of the options are clicked, updated text will be generated and displayed in the Writer modal for easy review. Adjust any of this text using the options provided in step #3.
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Additional Actions: The following additional actions are available within the Writer modal:
- Copy – Click this to copy the newly generated text without replacing the existing text. You will be able to paste the text once the modal is closed.
- X Icon – Click the x icon or click outside of the modal to trigger a confirmation modal of closing the modal without saving the changes made.
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Additional Actions: The following additional actions are available within the Writer modal:
- Select Apply to update your selected text to the generated phrase. This will replace the highlighted text with the new text that was generated inside the Writer modal. It is important to note that the generated text within this modal is not editable, but it can be edited when applied to the text field.
Version history
A version history will be saved as you make text adjustments in the Writer modal. Select the left or right arrows next to the version number in the top right corner above the generated text box to view all rephrasing options that were generated for your selected text.
A version history is only available per session and cannot be reopened when Apply is clicked or when the Writer modal is closed.
Available components
Text editing feature is available to use in the following system components:
Browser Extension
- Inbox main text field
- Scheduling an Interview > Instruction text area
Candidate Profile
- Notes
- Message field
Community Management
- Talent Community Journey tab > adding Instructions to Scheduling
- Screening questions > adding new questions
- Screening > Outcome Message
Conversation Builder
- All text fields
- Edit Reprompt Message
- Custom Conversations > All text fields and Interview Details drawer (Interview Prep)
- Screening and Actions > Scheduling Action (Send text field)
Forms (Candidate and Employee)
- Tasks > Display Text, Document Upload, and Resume Upload tasks
- Sections > WOTC, I-9, Background Check, Tax Withholding, and Diversity Questions (EEO Voluntary Self-Identification, Equal Employment Opportunity, Voluntary Self-Identification of Disability, and “How do I know if I have disability?”)
Jobs
- Jobs and Job Templates
- Overview tab > Job Description
- Hiring Team > Hiring Role Description
- Screening tab > adding a Screening Question (Conversation field) and defining an outcome (Close the conversation field)
- Jobs
- Job Board Question
- Candidate Journey > Scheduling > Interview Prep
Group Management
- Creating or editing a group > Instructions field
Messaging Templates
- SMS, Email, and WhatsApp message fields
Microlearning
- Creating a lesson > Add Message, Add New Question (Question and Answer), and the FAQs
- Course Settings > Invitation Message, Enrollment Message, and Course Completion Message
My Profile
- Default Interview Instructions
Olivia Assist
- Type a message text field
Paradox Assist
- Type a message text field
Roles & Permissions
- Interview Instructions
Scheduling
- Interview Prep > Additional Notes
- Recorded Interview > Intro Message, Closing Message, and question fields
- Manual Interview Scheduling > Instructions field
Surveys (Candidates and Employees)
- General Surveys and Candidate Feedback Surveys
- Introduction
- Questions
- Overall Feedback
- Closing
- Employee Feedback Surveys
- Content tab >Message text bubble
Talent Community
- Candidate Profile (Send a message text field) and adding or editing an existing note from the Candidate Profile drawer
Web Management
- Account Sites (Default, Landing, and Event) > Header Title and Header Text
- Personal Sites > Recruiter Sites (Header Title and Header Text) and Scheduling Sites (Introduction Message)
- Job Posting Page > Job Posting Options (Apply Button Text, Status text, and Search for jobs text) and Closed Job Posting Error State (Closed job header, Closed job message, and Button Text)
- Job List Sites > Site Content tab > Hero search button content, Tagline text, Introduction header, and Introduction paragraph
Additional Contextual AI guidelines
When generating text, we always make sure to:
- Use Inclusive Language. Employ language that is inclusive and respects diversity. The system will avoid jargon, slang, or expressions that could be perceived as exclusive or potentially offensive.
- Use the Appropriate Amount of Emojis. Emojis should complement your message, not replace words or essential information. They will be used to highlight key points, break up text, or convey emotions in a way that supports the text.
- Replace Inappropriate Text. If a user highlights text to edit it, and the system finds language that was flagged as inappropriate, then a warning modal will display, indicating that the text was rephrased or removed.
Generate a description from scratch
When enabled, users can generate an event description from scratch. Click here to learn how.
Permissions
Access to using these features will be dependent on permissions to the corresponding products.