Choose a Time

Updated at September 1st, 2026

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Table of Contents

Configuration Using the Choose a Time feature Optional attendees Time zone Date selection Schedule over unavailable times Sequential interviews/scheduling method Permissions FAQs Will candidates be able to click the calendar link and select a different time than the ones preselected?

The Choose a Time feature allows users to select times to send to the candidate when sending an interview request.

Configuration

Users with full access to Client setup can complete the below steps.

Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
When the Settings page opens, select Client Setup under the Paradox Tools section.
From the left panel of Client Setup, scroll down to and open the Scheduling section.
Toggle on the Allow employees to choose the interview time setting.
Save the page.

Using the Choose a Time feature

After an interview is configured, the user has the ability to select Choose Time instead of Let Olivia Schedule.

Configure the interview.
Select the Choose Time button at the bottom of the drawer.
A list of the interviewer’s open interview times will display. Select one or more times to send to the candidate.
- Logic Note:
  - Multiple Times – This will cause your AI Assistant to present those specific times to the candidate as interview options.
  - One Time – This will cause your AI Assistant to schedule the candidate for the selected time, and no coordination will happen between your AI Assistant and the candidate.
    - Note: This is useful when a user wants to schedule an interview on busy days or set an interview with a candidate without changing their OITs if the interview time is not a frequent occurrence.
- Schedule over unavailable times toggle – If Schedule over unavailable times is enabled, every time slot becomes available as an option to schedule the interview. If there are absolutely no times available, and you navigate to this page, this option will be on by default.
  - Note: The Schedule over unavailable times toggle is not available in specific situations. Read more about this here.
Select Schedule.

Optional attendees

When optional attendees are added to an interview and you choose a time, then all required attendees' availability will be shown. Learn more about the experience around optional attendees here.

Time zone

From the top portion of the Choose Time(s) page of the Scheduling drawer, you will be able to set the time zone for the times sent to the candidate.

Date selection

You can also change the date by clicking the date listed. Upon clicking this, a calendar will open where you can select the preferred date to view its OITs. The selected date will then display it’s open times, in which you can choose to schedule the candidate for an interview.

Schedule over unavailable times

If the Schedule over unavailable times toggle is enabled, every time slot becomes available as an option to schedule the interview. If there are absolutely no times available when you navigate to this page, this option is turned on by default.

The Schedule over unavailable times toggle is not available in these situations:

When the interview type is a Group Interview.
Sequential interviews that have a Scheduling Method set to Any Order.
When there's a round robin group and the Number of Attendees is not equal to the amount of users in the round robin group.
When Any Room is selected as the Room and the customer is using a room booking integration (such as Zenoti or Condeco).
When there are 20 or more attendees.

Sequential interviews/scheduling method

Once at least 2 interviews have been added, an additional setting will appear titled Determine Scheduling Approach. Based on the selection here, the scheduling method will be populated with the respective selection. Options include:

Consecutive In-Order
Consecutive Any Order
Schedule Over Multiple Days

Once Choose Time is clicked, the scheduling method will be reflected at the top of the drawer. As long as Schedule over unavailable times is toggled off, Any Order will be a selectable option. When it is toggled on, however, choosing a time must happen in the order of the sequential interview has been outlined in Interview Details.

Permissions

By default, all but Basic/Limited Users will have access to the Scheduling Drawer child permission, which lives under the Scheduling permission in Roles and Permissions. Under the Scheduling Drawer child permission, you can grant or restrict your users access to choose an interview time or schedule over unavailable times with the following permissions:

Choose Interview Times – This permission is for allowing a user to manually select interview times in the scheduling drawer.
Schedule Over Unavailable Times – This permission is for allowing a user to schedule an interview during a time when an attendee is marked as unavailable.

FAQs

Will candidates be able to click the calendar link and select a different time than the ones preselected?

No, if Choose Time is used, then only the times sent will be available to the candidate.

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