Both public and private hiring events can have event invitations sent out via campaigns.

Create a Event Invitation campaign

1. Select the All Apps button in the top left corner of the header and then Campaigns in its drop-down menu.
2. The Campaigns page will then open. Click + Create New Campaign in the top right corner of this page.
3. Select the campaign option from the modal that opens. Options include:
   • Single Campaign – Sends only one campaign to people who match rules right now.
     • Note: The process that follows will walk through a single campaign.
   • Drip Campaign – Sends a series of campaigns to people that match rules in the future.

Channel & Audience section

4. Name your campaign.
5. If the Multi-branding feature is enabled in your account, select the brand associated with this campaign.
6. Select the preferred delivery channel you want to send the campaign through. Options include:
   • Communication Preference – The recommended channel to select, which ensures candidates receive the campaign via their single preferred channel (SMS or Email) to maximize reach while honoring individual choice.
   • SMS – Candidates receive the campaign via text message only if SMS is explicitly listed as their preferred communication method.
   • Email – Candidates receive the campaign via email only if Email is explicitly listed as their preferred communication method.
7. Select the candidate audience using + Add Filter, then add or update any additional filters and the Candidate Timeframe as needed. For details on channel options, audience filter types, upload instructions, and audience size limits, read Campaign's audience builder.
8. Select View Audience to preview the candidates within your filters.
9. In the upper-right corner, select Next to move to the next section.

If you want to associate a campaign with a specific event:

10. Toggle on the Associate campaign with an event toggle.
11. In the Event selector that appears, select the upcoming event that you want associated with your campaign.
12. In the upper-right corner, select Next to move to the next section.

Compose section

13. Select the persona you want users to receive the campaign from by selecting the Sender.
14. Select Event Invitation as your Campaign Type. 
15. By default, an introduction message will display on the righthand side of the screen, which will be updated if a messaging template is selected. Review and edit this message if needed.
    • Note: View a mock mobile phone/email preview by navigating between the SMS and Email tabs.
    • Note: You can add event tokens related to your event in this campaign message, allowing you to personalize it.
16. Open the Email tab and update the subject line for this campaign’s email communication.
    

    The character count limit for SMS is 640 characters, while the character count limit for Email is 1600 characters. When you have entered an input greater than 160 characters for SMS campaigns, then the character counter turns orange and a warning message displays under the text box. 

     
17. (Optional, but encouraged) Select Send a Test from the bottom left corner of the builder to send a test of the campaign to a specific email or phone number.
18. Select Next in the top right corner of the builder.

Schedule section

18. Set the date, time, and time zone that this campaign will be sent.
    • Note: Campaigns cannot be edited, rescheduled, or deleted within 15 minutes of the scheduled time.
19. Click Schedule Campaign in the bottom right corner of the builder.
20. In the Schedule Campaign warning modal that opens, click Confirm to officially schedule the campaign or Cancel to return back to the Campaign Builder.

Event invitation reminders

By default, candidates will be reminded via SMS, Email, and/or Web to respond to the event invitation 24, 48, and 72 hours after the invitation was sent. Contact your CS Representative if you would like to adjust these reminder times.

Candidate experience

Learn about the candidate experience here.

Candidate Profile indicator

Within the Campaigns tab of the Candidate Profile, a Event Invitation tag will display next to the campaign sent to the candidate. You can select the campaign to view the conversation on the left panel. 

Additional Logic

• If a candidate is already registered for an event via event invitation and then is manually scheduled for another event, that first event's registration will be canceled for that candidate.

Permissions

Access to sending a campaign is based on the Campaigns permission. By default, Company/Account Admins, Full User - Edit Everythings, Power Users, and Franchise Owners will have full access to this permission.

The Access to All Campaigns child permission under the Campaigns parent permission allows you to grant users access to all campaigns in the account or restrict users access to only their own campaigns with the below access levels:

• Full Access: User can view and edit every campaign.
• No Access: User can only view and edit their own campaigns that they’ve created.