The Manual Candidate Mobility feature allows you to manually move candidates from one job to another without disrupting the candidate's journey or causing confusion for the candidate. This guide shows you how to configure this feature for your account.

Configuration

Step #1: Enable feature

Users with full access to Client Setup can complete the below steps.

1. Select the All Apps menu and then Settings from its drop-down menu.
2. When the Settings page opens, select Client Setup under Paradox Tools.
3. Navigate to the More section of Client Setup and enable the following settings, as needed:
   • Candidate Mobility – Toggle this on to enable the Manual Candidate Mobility feature.
     • Data Carryover – When the Candidate Mobility setting is enabled, then this selector will display. Select the candidate data that should be added to a new application when a candidate moves to a new job using the Move to Job or Invite to Apply action. If an option is not selected, then that data will not be carried over in the candidate movement. By default, all options will be selected, but can be removed as needed. These options include:
       • All Candidate Attributes
       • Forms
       • Documents
       • Assessments
       • Video Interviews
         • Note: If this setting is toggled on, the fields Job Title and Job Req ID will not populate under the Edit → More Candidate Profile setting.
     • Show Job Description to Candidate – When enabled, the system will include job descriptions for the jobs a candidate is moved to when they are messaged by your AI Assistant. This will allow candidates to click into and view the new job’s description and other job data, ultimately encouraging them to move forward with the new job.
   • Allow candidates to be moved to any job in any status. – This will display when the Candidate Mobility toggle is enabled and when Edit is selected as one of the Candidate Profile Options. When enabled, the system will display all jobs from My Jobs, both active and inactive as well as Paradox Jobs and Integrated Jobs, in the Edit Candidate Information slide-out drawer as well as the Move to Job/Invite to Apply slide-out drawer.
4. Save the page to finalize your changes.

Step #2: Select data carryover System Attributes

Candidate Attributes host relevant candidate data in the Candidate Profile and beyond. When moving a candidate to a new job, it is important to note which attribute data should be brought over to the candidate's new application and which should be refreshed with any new information brought in about the candidate.

Because of this, you will need to work with your CS Representative to determine which Candidate Attributes should have their information carry over or be refreshed with the new application data.

Step #3: (Optional - Conversational ATS only) Remove unnecessary journey statuses

Users with access to Journeys will be able to prevent statuses from displaying to users when they move a candidate to a new job. This can be helpful in limiting how far along in the process your team members are able to move candidates into for a different job.

To show or hide a status when moving a candidate into a new job, 

1. Select the All Apps menu in the top left corner of the header and then Settings in its drop-down menu.
2. When the Settings page opens, select Journeys under the Automation section.
3. From the new page, open the preferred journey from the list.
4. Select the preferred stage and then the status from the left panels.
5. When a status's details are opened, you will find a Show this step in the ‘Move to Job’ status selection setting under the Status name field. Toggle this on to include the status as an option or toggle it off to prevent the status from displaying when a user moves the candidate to a job with this journey
   • Note: This toggle will only display for statuses that require a manual action to be taken. 
6. Select Save Changes in the top right corner of the selected status before moving to another status.
7. Repeat steps #5-6 for all necessary statuses.
8. Select Publish Journey in the bottom of the left panel to finalize your changes.

Step #4: Update default messaging

The Manual Candidate Mobility feature has default messaging that will send to the candidate when they are moved to a different job. If preferred, this messaging can be reviewed and updated with the help of your CS Representative.

Step #5: Grant user permissions

Users will need full access to the Candidate Mobility Messaging permission (Candidates > Candidate Inbox - More > Candidate Mobility Messaging) in order to move candidates to a new job. Work with your CS Representative to adjust user permissions, as needed.