Private hiring events can be created in order to ensure that only candidates who are invited to the event can attend.

Use cases

• Event managers who need a straightforward process to invite specific individuals to a private hiring event, ensuring efficient management of targeted guest lists, maximizing attendee engagement, and boosting the success of their hiring events.

Configuration

On the Registration step of the Event Builder or Event Templates Builder, ensure to select the Invitation only private event setting. This will mark the event as private.

When selected, you will then be able to set the Close Registration requirements for the event. Click here to learn more.

Invite candidates to private events

You can invite candidates to private events via Campaigns or from the Candidate Inbox.

Send invites via Campaigns

Private events with interview sessions can utilize Scheduling campaigns to directly schedule candidates to an event interview. Private events with or without interview sessions can utilize the Event Invitation campaign as shown below.

1. Navigate to the Campaigns page either directly or from the Invite Candidates widget within the event dashboard.
2. A new single Campaign Builder will then open. Complete the Title and Audience section.
3. Click Next.
4. In the Compose section, select the preferred communication channel(s) and then Event Invitation as the Campaign Type.
5. Check the This is associated with an event box.
6. Select the corresponding event from the Event drop-down selector.
7. Enter a Subject Line for the email tab, if email is used for this invitation.
8. Click Next.
9. In the Schedule section, select the date, time, and time zone when this invitation will be sent.
10. Click Schedule to finalize the campaign.

Send invites from the Candidate Inbox

1. Open the preferred candidate’s profile.
2. Click the …More button.
3. Select Schedule from its drop-down menu.
4. In the slide-out drawer that opens, click Event as the Scheduling Type.
5. Select the private hiring event from the Select an Event selector.
6. Choose the preferred interview session.
7. Click Schedule. 

Permissions

Permissions for creating and sending private hiring events are based on a user's access to Events and a candidate's profile.