Viewing and managing employee calendars
Updated at August 19th, 2026
Table of Contents
Calendar management allows users to manage other users' calendars, specifically adding open interview times and rescheduling, editing, and/or canceling existing interviews. This is dependent on the permissions set for users.
Product dependencies
Requires: Scheduling
Calendar management
Calendar management permissions are granted on the backend by your CS Representative.
If you have access to view or manage at least one other user's calendar, then the Employees section will display under All Calendars in the Calendars app. Select Employees to view a list of the users that you can either manage or view. Selecting a user's name will display the capability that you have for the user’s calendar, which is reflected in this text shown in the top right corner of the calendar.
No access
If you do not have permission to view or manage a calendar, then you can still use the search bar to find the user, but you will not be able to select the user.
Modify open interview times
Availability cannot be added to past dates.
You can modify daily and recurring open interview times for the user calendars that you have Manage permissions for by following the same processes used when updating your own open interview times. Learn more about these processes here.
Manage interviews
As previously mentioned, users with Manage level permissions can also edit, cancel, and/or reschedule interviews on another user’s calendar. To do this,
- Click the interview.
- The page will redirect you to the Candidate Inbox with the scheduling slide-out drawer open.
- Make the necessary changes.
- Note: There is a blue indicator to the left of the user’s name that shows which employee you are viewing.
Manage permissions but no access to the user’s candidate: If you don’t have access to the candidate that the user is interviewing, you will not be able to select the interview and make changes. You will only be able to modify OIT.
Group interviews: Update number of open seats
While editing, rescheduling, and canceling group interviews is the same as individual interviews, you may find that you want to update the number of open seats for a group interview. Learn more about this process here.
View edit history
Calendar edit history allows you to track changes to your location calendar and review historical updates to interview blocks. This provides a clear record of who made changes, what was modified, and when the modification occurred. Click here to learn more.