The available Candidate list views within events allow you to view the candidate roster and customize the table view of all candidates.

Hiring events

From the Candidates section of an event, you will be able to view the All Candidates and My Candidates lists that include all event candidates and the candidates you are interviewing, respectively. From these lists, you can complete various actions.

View candidate conversation and profile

To view a candidate’s conversation and profile, click any candidate’s name. The candidate's profile will then open in a slide-out drawer where you can view their conversation and any other necessary information about them. In the top right corner, you can click the arrows to move through all candidates registered for the event.

If you are assigned as the interviewer for scheduled candidates within the hiring event, the candidates assigned to you will be listed in the My Candidates list view. 

View interview details

In the Interview Details section, you can select Interviews to view all interviews for scheduled candidates in their candidate profile. This includes one-on-one interviews and sequential interviews.

Take mass action on candidates

You can take mass action on candidates in a hiring event from either the All Candidates or My Candidates lists. This helps expedite a range of processes around the hiring event.

With the correct permissions, you may be able to complete one or more of the following actions on candidates:

• Registration Check-in
• Interview Check-in
• Check-in to Both
• Send Message
• Invite to Apply

To take mass action on candidates:

1. Manually select the check box(es) next to the candidate name(s) that you want to take mass action on.
   • Note: If you want to take mass action on all of the candidates, select the check box next to the number of candidates above the list.
2. Select the Take Action button that appears above the list.
3. From its dropdown, select the action you want to take on the selected candidates.

Interview and Registration check-in

You can check-in candidates for registration and any interviews they may be scheduled for. You can also check them in for both.

1. Manually select the check box(es) next to the candidate name(s) that you want to take a mass action on.
   • Note: To select all candidates on the current page, select the check box next to the number of candidates above the list.
2. Select the Take Action button that appears above the list.
3. From the dropdown menu, select the required mass action:
   • Interview Check-In: For checking candidates into scheduled interviews (sequential, individual, or both).
   • Registration Check-In: For checking candidates into the event itself (registration).
   • Check-in to Both: For checking candidates into both their scheduled interviews and the event registration.
     
4. A modal will appear. Follow the prompts based on the selected candidates' schedules and event type:
   • Select Interviews: Manually select the check box(es) next to the interviews you want to check candidates into. By default, all available interviews are typically selected.
   • Select Day(s): If the event is multi-day and you selected a registration check-in, you will also be prompted to select the day(s) you want the candidates checked-in for.
5. Select the final action button (e.g., Check In) to complete the mass action.

Invite to apply

You can mass invite qualified candidates to apply after a hiring event has passed. This helps expedite the hiring process. To mass invite candidates to apply,

1. Manually select the check box(es) next to the candidate name(s) that you want to take mass action on.
   • Note: If you want to take mass action on all of the candidates, select the check box next to the number of candidates above the list.
2. Select the Take Action button that appears above the list.
3. From its dropdown, select Invite to Apply.
4. A drawer will then open. Select the Location and Job that you'd like to send to the candidate(s).
5. Review the Invitation Message that will be sent to candidates and adjust if needed.
   
   
    
6. Select the Invite to Apply button to invite the candidates to apply.

Send message

You can mass send qualified candidates a one-time message to communicate important updates and information about an event. To do this,

1. Manually select the check box(es) next to the candidate name(s) that you want to take mass action on.
   • Note: If you want to take mass action on all of the candidates, select the check box next to the number of candidates above the list.
2. Select the Take Action button that appears above the list.
3. From its dropdown, select Send Message.
4. A slide-out drawer will then open. In the Delivery Details section, select whether this message is coming from you or your AI Assistant.
5. (Optional) From the To selector, you have the option to remove any previously selected candidates. Click the x icon next to their name and then click Confirm to update the audience selected.
6. (Optional) If Event messaging templates have been created in your account, then you have the option of selecting one of these templates from the Messaging Template field.
7. View and/or enter a message for the communication methods enabled for you account.
   • Note: The character limit is 500 characters.
8. (Optional) If multilingual is enabled for your account and you want to configure this message in multiple languages, 
   1. Select the language dropdown menu in the top right corner of the drawer.
   2. Click Configure Languages.
   3. Select all of the messages that you want this message to be sent in for candidates based on their IP address.
   4. Click Apply.
   5. A modal will then open where you will click Confirm to automatically translate the English message(s) into the selected language(s).
   6. From here, you can review and update your translated messages, if needed.
9. Click Send to send your message to the selected candidates.
   • Note: If you updated the English version of this message after adding translations, then an Update Translations message will display asking if you want to Update Translations & Send or Send Without Updating Translations. Make your selection to send the message.

Virtual chat booth hiring events

When you are conducting a virtual chat booth hiring event, there will be three table views underneath the Candidates section.

• All Registered Candidates – This list view will display every candidate who has successfully registered for the event.
• My Candidates – This list will display all the candidates that have been assigned to a user. If a user does not have any candidates assigned to them, this list view will be an empty state for that user.
• Unassigned Candidates – This list view will display every registered event candidate that has not yet been assigned to a user. This list view and assignment functionality is limited to event managers only.

Candidate assignment logic

Assignment functionality will only be available for event managers. Every registered event candidate will appear in both the All Registered Candidates and Unassigned Candidates lists. Once a candidate has been assigned, they will be removed from the Unassigned Candidates list and added to the assigned user’s My Candidates list. 

• Note: These candidates will always remain within the All Registered Candidates list.

To assign candidates, follow the steps below.

1. Select a candidate individually or mass select a group of candidates.
2. Click Assign Team Member.
3. A modal will open where you can select the preferred event team member. Only event team members that have an RSVP status of Going will be available to select from in this dropdown.
   • Note: A count of candidates already assigned to a user will also display under the user's name, assisting you in discerning which users should be assigned the remaining candidates.
4. Click Assign.

Enter and exit the event inbox

Once the event’s start time is reached, event users will now see an Enter Event Inbox or Enter Chat Booth button in the bottom left corner of the left panel. When clicked, this will either take them to the Candidate Inbox experience or Chat Booth experience where they can engage with their assigned candidates. This button will only display when the event has started and only applies to virtual hiring events. 

Once inside the event inbox, you will only be able to view the candidates that were assigned to you within the My Event Inbox. Click Leave Event Inbox or Leave Chat Booth to exit.

The Enter Event Inbox experience will only be available for clients at the start time of the event until 8 hours after the event’s end time.

Orientation events

To view the candidates who are registered for an orientation event, click the Roster section in the left panel of the event. All of the candidate list view functionality will be the same in this list.

Table settings

Users have the option to customize the table settings in the Candidates section of the event they are attending. There are two option table settings that can be adjusted, depending on your permissions:

• For You – The table customizations made on this tab will only apply to their specific user.
• For All – The table customizations made on this tab will apply to all users who have access to the event.
  • Warning: Customizations made For All users will override any user-specific customizations.

To customize table settings For You or For All, follow the steps below.

1. Navigate to the Candidates section
2. Select either My Candidates or All Candidates.
3. Select the table icon in the top right corner to open the Table Settings slide-out drawer.
   
   
    
4. A drawer will open to display a For You and For All tabs. Open the preferred tab.
5. Customize the respective table settings, as needed, by following the steps below.
   1. Reorder columns by dragging and dropping the columns in the order that you want.
      
      
       
   2. Hide fields by selecting the eye icon next to the column’s name. Once you do this, the eye icon turns grey and has a slash through it to indicate the column is hidden from the table.
      
      
       
   3. Add fields by selecting Create a New Field. In the new page of the drawer, enter a Field Name, select a System Attribute, and then click Save to add the new field to the list. 
      
      
       
6. Select Save in the bottom right corner of the drawer