Individual users can set their recurring open interview times (OIT) from within their My Profile or their My Calendar. Once set, their weekly OIT will reflect the recurring availability set for their user.

Product dependencies

Requires: Scheduling

Update daily availability

As your schedule changes, you can easily update your availability on specific days from your My Calendar without impacting your set long-term availability.

Once you open the preferred location’s calendar from the Calendars page, you can update availability by:

• Adjusting specific times: Navigate to the desired day and select the Available for Interviews time block.
• Adjust time blocks: Navigate to the desired day and drag and drop the time block to the new time frame.

In the Edit Available Time slide-out drawer, you can update the following details:

• Timeframe: Select the desired available times in the dropdown.
• Schedule with candidates from: If using Conversational ATS or Integrated ATS, select which job to schedule candidates.
• Schedule: Select whether it is a Single Candidate Interview or a Group Interview, the desired interview types, and then Apply.

Once completed, select the Save button in the lower-right corner.

Update weekly recurring availability

Weekly recurring open interview times can be set from your My Calendar. This availability will always be reflected weekly in My Calendar/Calendars if the user does not make specific changes on their My Calendar/Calendars for the week.

1. Select the All Apps button in the top left corner of the page and then My Calendar/Calendars.
2. Ensure you are viewing your My Calendar.
3. Select the action menu in the top right corner of the calendar and then Edit Recurring Availability in its drop-down menu.
4. A slide-out drawer will open where you can adjust your OIT timeframes by either:
   • Dragging and dropping the existing timeframe.
   • Clicking into the set timeframe and adjusting the time from the modal that opens.
5. Select Save in the top right corner of the drawer.
6. A modal will open where you can select one of two saving options:
   • Update Only Unchanged Weeks – This will apply the edits to only the weeks that have not had individual edits made.
   • Update All Availability – This will replace all open interview times (OITs) with the new recurring availability configuration.
7. Click Confirm.

Permissions

All users with access to the CEM will be able to view and update their own availability on their My Calendar. However, to update availability on another user's calendar or a location's calendar is dependent on the permissions set on the backend by your CS Representative and the locations that are assigned to you.