You can mass update scheduling settings for any location calendar in your account. This allows you to reduce manual effort and time for configuring scheduling settings individually for each location, ensuring that you can standardize scheduling settings across multiple locations.

Use cases

• Customers who want to easily enforce consistent scheduling configurations and practices across all locations.
• Customers who want to streamline the setup and rapid deployment of new scheduling policies, ensuring quick compliance or standardization across their entire organization.

Update scheduling settings

Users with full access to Client Setup can update interview start times on a per location basis. You can configure scheduling settings for a location calendar by following the steps below:

1. Select the All Apps button in the top left corner of the header and then Settings in its drop-down menu.
2. When the Settings page opens, select Client Setup under the Paradox Tools section.
3. Client Setup will then open. From the left panel, scroll down to and open the Scheduling section.
4. Scroll down to your location calendars.
5. Select the pencil icon next to the preferred calendar. 
6. In the Edit Location Calendar modal that opens, scroll down to the Location Calendar preferences section.
7. Configure the following scheduling settings, as needed:
   • Default Interview Limit – Set the maximum number of interviews, or the default interview limit, that users can have within a specific timeframe.
   • Interview start time control – Define the intervals at which a user's availability is displayed to candidates. This helps reduce sporadic gaps by preventing random interview times.
   • When filling group interviews with multiple candidates – Choose which group interviews to prioritize when filling with multiple candidates. Options include the following:
     • Fill existing group first
     • Use any available times
   • Default type – Set the standard type of interview.
   • Default duration – Set the standard duration of the interview.
   • Minimum notice you need before an interview should occur – Specify the amount of time that you’ll be notified in advance before an interview.
   • Interviews should only be scheduled within the next – Define the timeframe within which interviews can be scheduled.
8. Select Update in the bottom right corner of the modal.
9. The Update Location Calendar Settings popover will display. Select how to apply the scheduling settings to your location calendar. Your options include:
   • Only Where Not Configured – Applies changes exclusively to only location calendars that do not have specifically configured settings.
   • Override All Existing – Applies changes to all location calendars and overrides any existing settings.
10. Select the Apply button to save your scheduling settings for your location calendar.
11. Repeat steps #5-10 for all necessary location calendars.
12. Select Save in the bottom right corner of the Scheduling section.

Scheduling settings prioritization

By default, the system will prioritize scheduling settings in the following order:

1. User
2. User role
3. Location calendar

This will ensure that if multiple scheduling settings are set on an account, the system will pull the most relevant times for the user.

Override logic

When updating scheduling settings on a per user role or location basis, Company/Account Admin users can choose between Override All Existing, which applies the new value to all users/roles/locations, regardless of previous customizations, or Only Where Not Configured, which only updates interview start times that have not been individually customized.

Permissions

By default, Paradox Admins will have access to make these changes in Client Setup. Users will need full access to Client Setup to make the above changes.