You can invite candidates to a hiring event immediately or later on in the application process, for those who require that their candidates complete a form or an assessment before being offered interview times or being scheduled for an interview.

Configuration

Follow the steps outlined here to auto-invite candidates to hiring events.

Scheduling logic

The auto-invitation to your hiring events can be triggered from either the job outcomes (immediate invite) or from workflows (delayed invite).

• When auto-invitation to hiring events is triggered, your AI Assistant is going to use the following parameters to determine which hiring event(s) the candidate should be invited to:
  • Only hiring event(s) that have the candidate's assigned job added to it.
  • The event registration period must still be open.
  • The event cannot be private.
  • The event must be either a chat booth or an interview-style hiring event.
  • For an interview-style hiring event, there must be interview availability.
    • IMPORTANT NOTE: If the candidate is already scheduled for an event interview, they will be moved into a No Event Availability status since the system doesn't allow two candidates with the same profile to apply for the same event.
• If hiring events(s) are found that meet the parameters listed above and below for the hiring event type, then the candidate’s status will be updated to Hiring Event Invitation Pending, and your AI Assistant will present the event(s) found to the candidate.
  • If zero Hiring Event(s) are found that meet the above requirements, the candidate’s status will be updated to No Event Availability.
    • Note for non-campaigns use case: If a candidate is in the No Event Availability status, their status automatically changes to Hiring Event Invitation Pending when:
      • A user edits aspects of the event (adding more sessions or interview slots, extending sessions, opens registration again, adds a new job, etc.).
        AND
      • Either:
        • New hiring events are added that they're qualified for.
        • Registration for existing qualifying events is updated (e.g., more slots become available).
  • If the candidate's source equals an upcoming hiring event, meaning that the candidate attempted to register for the hiring event from an event source like the Event Landing page or event keyword, then your AI Assistant will initially invite the candidate to the hiring event that matches their source.
  • If the candidate picks an unavailable time slot, your AI Assistant will only resend the Event Interview request when there are available slots with the same type and duration. Otherwise, they will move to a No Event Interview Availability status.
    • Note for non-campaigns use case:  If a user creates additional interview sessions, regardless of the interview type and duration, and then adds those new interview sessions to the Sessions Candidate can be scheduled selector, then the candidate will be re-engaged with the added event interview times.
  • If the candidate is already scheduled for an event interview, they will be moved into a No Event Availability status since the system doesn't allow two candidates with the same profile to apply for the same event.

Invite without dynamic content

Chat booth hiring event

• For a chat booth hiring event, the candidate must meet a positive outcome for at least one of the configured event outcomes. A positive outcome is when the outcome action is Register for Event.
  • If the candidate clicks View Details, the candidate will see additional information about what a chat booth hiring event is/what it means.
    
    
     
  • When Confirm Registration is clicked, the candidate will be confirmed registered for the hiring event.
    
    

Interview style hiring event

• For an interview style hiring event, the candidate must meet a positive outcome for at least one of the configured event outcomes. A positive outcome is when the outcome action is Register & Schedule for Event Interview.
  • If the candidate clicks View Interview Times, the candidate will go through the process of selecting the interview type and duration that works best for their schedule and then selecting and confirming an interview time.
    
    
     
  • The interview sessions presented to the candidate are dependent on how the event registration outcomes are configured.

Invite with dynamic content

• If you are utilizing dynamic content, then when the candidate is invited to a hiring event, the You’re Invited! card will be listed within the experience grid. Individuals can view the available events by clicking the Events icon in the top navigation bar.
  
  
   
• The interview sessions presented to the candidate will be dependent on how the event registration outcomes are configured.

Candidate experience

To learn more about the candidate's experience, click here.