If you're a hiring manager or recruiter, the following updates will have an impact on your system processes and experience. It is important to note that this may differ depending on your account features and individual system access.

New section showing your latest documents in the Candidate Inbox

If you manage multiple forms or documents during your hiring process and have full access to the Hire Details section in the Candidate Inbox, you'll notice a new and improved way to view your latest documents, whether they are sent, in-progress, and completed forms for a candidate. This helps you easily manage and track important documents.

You'll notice the following improvements and functionality:

• Document History: View all documents that have been sent to, completed by, or uploaded for a candidate.
• Recent Activity: The Files section shows the four most recently completed documents.
• Document Details: For each document, you can see the name, completion date and time, version number, and completion status.
• Version Management: The system automatically manages document versions. When a new version is completed, it replaces the previous one. You can view older versions using the document preview.
• View All Files Modal: Select View All Files to see the candidate’s entire document history. Here, you can search, filter, and sort documents.
  
• Pinned Files: Up to three documents can be pinned to a candidate’s profile. Your company/account admin pins important documents to your account for quick and easy access.
  

You can add additional forms at any time by selecting + Add.

Find your deactivated users

1. In the Candidate Inbox, select the filter icon in the header of the left panel.
2. A filtering modal will open where filtering attributes will be listed on the left side of the modal.
3. You can navigate to the Employee section and search by specific roles, employee username, employee ID, or employee emails.
   
4. Select the Search Deactivated Users checkbox to filter through users or employees that no longer exist in the platform.
   

Manage your basic and advanced shifts

The improved shifts functionality helps you clearly define work schedules, both basic and more complex, within your jobs and offers. This provides a better candidate experience by ensuring they know what to expect before they apply.

Manage shifts in My Jobs

To manage shifts in My Jobs, follow the steps below:

1. Navigate to the My Jobs app.
2. Hover over the shifts pill on a job to see a summary of all open shifts.
   
3. When enabling a job, you must select the specific shifts you want to be live on the job posting in the job modal. 

Basic shifts

 

 

Advanced shifts

 

 

Manage shifts in Offers

When shifts have been added to a job, Select Shifts appears next to the offer.

To manage shifts in offers, follow the steps below:

1. Select Select Shifts to open a drawer where you can choose which shifts to offer to the candidate.
   1. Note: Shifts that overlap with the candidate's availability will be pre-selected.
      
2. Select the shifts that you'd like to offer to the candidate
   
3. If a shift does not overlap with the job’s availability, the Shift Unavailable label displays. If a shift does not overlap with the candidate’s availability, the Candidate Unavailable label displays. You can override this by enabling the Schedule Over Candidate Availability toggle.

Auto-generate meeting URLs for your virtual event sessions

If you manage and create events, this new feature allows you to schedule specific activities within an event, such as information sessions or resume drops, for both in-person and virtual events. You can create sessions with specific start and end times, descriptions, and venues.

If your organization uses WebEx, Zoom, or Microsoft Teams, you have two options for virtual events:

1. Navigate to the event builder.
2. In the Schedule step for a virtual hiring or orientation event session, select between the following options under the Provide a Meeting URL for Candidates and Employees to Join section: 
   • Auto-generate Meeting URL: This automatically creates a unique meeting link.
     • Note: To control who can see the session details, you can enable the Hide Session URL & Password from unregistered Candidates toggle.
   • Add URL Manually: This allows you to paste in a link from another provider.
     .
3. Select Create Session.

Approve or deny approval requests in the recruiting dashboard

When a job or offer approval request is sent, a task is added to your Recruiting Dashboard.

The approval widget provides key details at a glance, including the job title, the name of the requestor, and the date the request was sent.

Clicking the candidate’s name will open their candidate profile where you can view relevant candidate information, communicate with the candidate, and view any notes left on their profile.

Offer request

You can take action on an offer approval request by following the steps below:

1. On your dashboard, select Review Offer Request to open the approvals drawer.
2. Review the request details.
3. Select either Approve or Deny.
   
4. Depending on your account, if you select Deny, you must provide a reason in the Deny Offer Approval modal before you can submit.
   

Once an approval is acted on by one approver, the task is automatically removed from all other dashboards.

Job request

You can take action on a job approval request by following the steps below:

1. On your dashboard, select Review Job Request to open the approvals drawer.
2. Review the request details for the job.
3. Select either Approve or Deny.
   
4. Depending on your account, if you select Deny, you must provide a reason in the Deny Offer Approval modal before you can submit.