Event Budget & Expenses Report
Updated at August 19th, 2026
Table of Contents
This is an events summary report that tracks planned and actual budget/expense details. The date range used in the filter checks for the event created date.
Report fields
| Field | Field Description | Sample Value & Formatting |
|---|---|---|
| Public Event Name | This is the public name of the event or activity. This information is found within the Details section of the creation process. | Beach Volleyball |
| Internal Event Name | This is the internal name of the event or activity. This information is found within the Details section of the creation process. | Beach Volleyball |
| Event Category |
This is the event category selected within the Details section of the creation process.
|
Hiring Event |
| School |
This is the name of the school selected in the Details section of the creation process.
|
Arizona State University |
| School Area - Level 0 | This is the very first folder that is within School Management. This field should always be All Schools. | All Schools |
| School Area - Level 1 | This is the 1st area under the All Schools area that the user was added to. | North America |
| School Area - Level 2 | This is the 2nd area under the All Schools area that the user was added to. | United States |
| School Area - Level 3 | This is the 3rd area under the All Schools area that the user was added to. | New Jersey |
| Budget Submission Status |
Returns the current budget submission status for the event. Options include:
|
Complete |
| Advertising - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Advertising - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Booth/Display Gear - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Booth/Display Gear - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Electricity/Internet Fees - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Electricity/Internet Fees - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Event Registration Fees - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Event Registration Fees - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Food and Beverage - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Food and Beverage - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Promotional Items - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Promotional Items - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Travel - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Travel - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Venue Fees - Planned | Returns the planned amount in USD for this expense type. | 1000 |
| Venue Fees - Actual | Returns the actual amount in USD for this expense type. | 1500 |
| Other - Planned | Returns the planned amount in USD for this expense type. | 2000 |
| Other - Actual | Returns the actual amount in USD for this expense type. | 3000 |
| Planned Sum Total | Returns the total planned value in USD. | 10000 |
| Actual Sum Total | Returns the total actual value in USD. | 15000 |
| Difference | Returns the difference between the Planned Sum Total and Actual Sum Total. | -5000 |