Once a recorded interview has been saved and is ready to be sent to candidates.

Manually schedule a recorded interview

You can manually schedule a recorded interview with a candidate by following the process below.

1. Navigate to the preferred candidate’s profile.
2. Select the More button and then Schedule in its drop-down menu.
3. In the slide-out drawer that opens, select Recorded Interview as the scheduling type. 
4. In the new page of the drawer, select the preferred recorded interview.
5. Click Send.

Automatically schedule a recorded interview

Recorded interviews can also be automatically scheduled by following the process outlined below.

Step #1: Update workflows

Users with full access to Workflows can complete the below steps.

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. From the Settings page, select Workflows from the Automation section.
3. Open the preferred workflow.
4. Ensure you have Invite to Interview enabled for this workflow.
5. Save and publish the workflow.
6. Repeat this process for all necessary workflows.

Step #2: Update the job or Journey Targeting

Conversational ATS

If you use Conversational ATS, then users with full access to Jobs will need to complete the below steps.

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. From the Settings page, select Job Manager from the Jobs section.
3. Open the preferred job category and then job.
4. Navigate to the Candidate Journey section.
5. Scroll down to the Scheduling subsection.
6. Select Olivia Recorded Interview as the interview type.
7. Choose the preferred interview and interview feedback form, if included.
8. Save and publish the job.

Integrated ATS

If you have an integrated ATS configured for your account, then users with full access to Journey Targeting will need to complete the below steps.

1. Select All Apps in the top left corner of the header and then Settings from its drop-down menu.
2. From the Settings page, select Job Manager from the Jobs section.
3. Open Journey Targeting from the left panel.
4. Click into the preferred targeting from the list.
5. Navigate to the Candidate Journey section.
6. Open the Scheduling subsection.
7. Click into the default interview.
8. Ensure that the interview type is set to Auto-Schedule and select Edit Scheduling in the Scheduling Summary.
9. Select Olivia Recorded Interview as the interview type.
10. Update the interview's details.
11. Select Save in the bottom right corner of the drawer.
12. Publish the Journey Targeting.